Outlook Vault Restore

• Microsoft Outlook Enterprise Vault
• Outlook Vault Restore Disk
• Enterprise Vault Outlook 2016 Restore
• Restore Outlook Emails

… that moment, when in the cloud – in a real one; i.e.: in a plane somewhere over an ocean – and you eventually got nothing else to do than reading those loads of docs you dropped into your mailbox for later use … that – very – moment … when your enterprise's archiver kicks in and Outlook tells you it can't load your eMail as you are – guess what? – OFFLINE!

Here's what I did.

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Why?

Enterprise Vault is a great archiving solution. It integrates pretty seamlessly with Outlook. You don't realize any difference in accessing eMails whether they're meanwhile archived or not. There's however a difference: Once Vault has gotten hold of one of your eMails, all you really have in your folders is in essence a torso of 300 chars embedded with a link to the respective Vault item of your eMail.

And now, there's those occasions when you want to access exactly those old eMails that Vault has long ago grasped; also when offline; and – honestly: PST is not such a bad concept (while I indeed do appreciate companies' aim to reduce (restrict) PST usage). Anyway. I spent some thought around this recently and ultimately created a solution which works perfectly for me and now lets me access all my old mail again – through a PST folder.

Ellios pizza cooking directions. This one's to explain how that solution works:

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The Solution

is a simple Outlook VBA codepiece grabbing any vaulted eMail, opening it and copying it to a respective PST folder. Once opened and copied (the 'copy' is key) it loses its vault link and gets its entire content back.

1: Search vaulted eMails

The hard drive on my old WIndows PC died. This PC has been automatically backed up for the last year and a half using ReadyVault Backup. When I now try to restore onto another computer, I go to the Restore tab in ReadyShare vault, click 'Restore from different location', find my backup (e.g. MyPCBackup) and hit OK.

First of all, I defined an Outlook Search Folder to grab all vaulted eMails. This can be done by querying the .MessageClass field:

• Then within Outlook (Which I assume has been configured with the mail account) FileOpenPersonal Folders, browse to that documents location and open the data file, by default named outlook.pst. The new set of Personal Folders will now appear in the Folder tree view, you then have the option of copying data from this to the current set of.
• On the new server, feel free to delete both the Vault and Vault File Store server. This can be done from within the ADMS Console. I would probably delete the original back-up on the machine as well. At that point, try to do a restore with the new back-up. I would also check the size of the Vault and File Store on the original machine as well.
• Restore all items from archive calendar items: Go to ‘File menuImport and Export' and this will open Import and Export Wizard. Click ‘Next' after selecting ‘Import from another program or file'. Select ‘Personal Folder File (.PST)' and after that click ‘Next'.
• A Microsoft 365 Personal or Family subscription is required to store more than 3 files in Personal Vault. Image shown above depicts OneDrive with a Microsoft 365 Personal account. OneDrive 100 GB plans and Basic 5 GB free accounts can store a maximum of 3 files in Personal Vault. Personal Vault is not available in OneDrive for school or work.

I went by the Search Folder idea as otherwise I'd have to walk through all eMails to find the vaulted ones. BTW: On vaulted eMails the MessageClass field reads 'IPM.Note.EnterpriseVault.Shortcut' in its entirety.

2: Folder structure

I then wanted to replicate my folder tree in the target PST – just … well: just 'cause I'm used to. That's a little recursion:

3: Get the search folder to retrieve the vaulted eMails from

Finding the respective search folder is just an iteration over all stores and figuring out the SearchFolder object with the right name.

4: Finally – the eMail copy routine

That one's the major piece of it; with every eMail retrieved from the SearchFolder you got to

• Open it by the MailItem.Display command; this creates an Inspector object
• Grab the Application.ActiveInspector and from that the Inspector.CurrentItem
• Once the MailItem is discovered you can copy it: currentItem.Copy. That's a major step. You could just right away move the item into the target folder in your PST, but that would not void the vault link.
• Finally – after that copy operation – you can now move the MailItem in the destined target folder (I made sure it is the same as in the original mail store): MailItem.Move targetFolderName
• After moving, close the item without changes: MailItem.Close olDiscard

With that operation on any of the vaulted eMails they get freed and accessible without vault connection.

Now – a few useful hints

for the benefit of your patience:

• The Outlook forms cache is a tricky beast. As Enterprise Vault uses a bunch of custom forms to handle vaulted eMails, the forms cache is heavily used during this operation. I removed it before execution and also made sure that in case it gets scrambled again forms would be loaded from their original source instead to load'em from the cache. Here's a few sources on the Outlook forms cache and the ForceFormReload registry key.
• This still did not allow the macro to execute on all the 1300-something eMails I had to unvault. Ultimately, a simple DoEvents command in the macro's main loop allowed Outlook to regularly recover from its heavy use of the forms cache.
• Where to start? I used the namespace method PickFolder and simply chose the right folder to target my eMails to by the dialog it throws up.
• Deletion after unvault: You might wanna consider deleting any vaulted eMail from your main mail store once it's been copied to the PST.

So, finally the end result now resides within my Outlook Applicaiton as a VBA routine and lets me regularly unvault and PST-archive my eMail.

Nice . I think.

Outlook 2013/2016

Microsoft Outlook Enterprise Vault

There are three ways to restore the data from your archives. You can move individual items from a .pst file into their original folder or a new one, copy the email back to the original folder, or copy the email to a new folder.

Opening a .pst file

Outlook Vault Restore Disk

1. Choose File > Open & Export > Open Outlook Data File.
2. Select the .pst file and choose OK.
3. The folders from the .pst file will now appear in the folder sidebar.

Moving individual items from a .pst file into their original folder or a new one

1. Choose File > Open & Export > Open Outlook Data File.
2. Select the .pst file and choose OK.
3. The folders from the .pst file will now appear in the folder sidebar. Select the folder containing the items that you want to move.
4. Select the items that you want to move and drag then into their original folders in the Folder List.

Enterprise Vault Outlook 2016 Restore

Copying all archived items from a .pst file back into their original folder

1. Choose File > Open & Export > Import/Export.
2. Select Import from another program or file > Next.
3. Choose Outlook Data File (.pst) > Next.
4. Choose Browse and select the file you wish to import.
5. There are three options for importing duplicate files: Replace duplicates with items imported; Allow duplicates to be created; Do not import duplicates. Each option determines what Outlook does with identical files in the destination folder.
6. Select the folder to import from; if you want to import complete data, do not change any settings. Make sure that Include subfolders is checked. Select Import items into the same folder in: and choose the Outlook folder the items were originally stored in; choose Finish.

Restore Outlook Emails

Copying all archived items from a .pst file back into a new folder

1. In Outlook, create a new folder where you can copy the archived items.
2. Choose File > Open & Export > Import/Export.
3. Select Import from another program or file> Next.
4. Choose Outlook Data File (.pst) > Next.
5. Choose Browse and select the file that you want to import.
6. There are three options for importing regarding duplicate files: Replace duplicates with items imported; Allow duplicates to be created; Do not import duplicates. Each option determines what Outlook does with identical files in the destination folder.
7. Select the folder to import from; if you want to import complete data, do not change any settings. Make sure that Include subfolders is checked. Select Import items into the current folder >Finish.

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